System
Confluence, SharePoint
App: SharePoint Connector for Confluence
Short description
Enable real-time collaboration by accessing and editing SharePoint files directly in Confluence -keeping everyone on the latest version without switching platforms.
Challenge
Users often need to collaborate on updated content but are divided between Confluence and SharePoint, which can cause confusion and version control problems. Constantly switching between systems to locate, download, and upload files disrupts workflows and lowers productivity. Without a unified workspace, collaboration slows, and teams risk working on outdated or duplicate documents.
Actors
👩💼 Lara – Project Manager
📣 Marc – Marketing Specialist
👨💻 Olga – Developer / Technical Team Member
👥 Joanna – Team Lead
📝 Jamie – Content Creator / Knowledge Manager
🛠️ Taylor – IT Admin
Actors Goals
👩💼 Lara – Wants a unified view of project files in Confluence without worrying about outdated versions.
📣 Marc – Wants to edit and collaborate on marketing files whether working in Confluence or SharePoint.
👨💻 Olga – Wants easy access to project documentation without switching platforms.
👥 Joanna – Wants the team to spend less time searching for documents and more time collaborating.
📝 Jamie – Wants to ensure updated content is always synced across platforms.
🛠️ Taylor – Wants to maintain a stable, secure integration that supports real-time collaboration.
Use Case Scenario (step-by-step)
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Lara creates a Confluence page for a new project and links the related SharePoint folder containing strategy documents.
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Marc edits the marketing plan in SharePoint; the changes are automatically visible in the linked Confluence page.
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Jamie uploads updated project guidelines in Confluence; the file syncs to SharePoint so others can access it there.
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Olga reviews a technical document from SharePoint directly in Confluence, without downloading or re-uploading files.
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Joanna checks the Confluence page to see all linked project files, confident they are the most recent versions.
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Taylor ensures that permissions and access rules are applied so team members collaborate securely from their preferred system.
Outcome
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Project managers like Lara optimize team collaboration with up-to-date files in Confluence.
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Marketing specialists like Marc collaborate in SharePoint while keeping content visible in Confluence.
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Developers like Olga avoid unnecessary switching and focus on their tasks.
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Team leads like Joanna have visibility of the most current project files in one place.
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Knowledge managers like Jamie ensure shared content is always synced and accessible.
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IT admins like Taylor keep the integration secure and reliable for all users.
Implementation Details
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Installing the app from Confluence: Installation and Licensing (Cloud)
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Enable the integration with SharePoint: Deploy Confluence Page Embedder to App Catalog (Cloud)
Documentation
https://communardo-products.atlassian.net/wiki/spaces/SPONLINE/pages/9012985/User+s+Guide+Cloud
Additional Content
Atlassian Marketplace