System
Confluence Cloud
Short description
Standardize and speed up the product release process by organizing one Confluence page into clear tabs (Overview, Steps, Templates, Roles) using Navitabs - Navigation Macros for Confluence, so that teams can find the right section with one click instead of scrolling.
Challenge
Release documentation often resides on lengthy, scroll-heavy pages; people usually miss key details (checklists, owners, templates) or waste time searching for them. This causes delays, uneven execution, and rework when steps or responsibilities are unclear.
Actors
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👩💼 Joanna – Team Lead
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📈 Anna – Product Manager
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📝 Jamie – Content Creator / Knowledge Manager
Actors Goals
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Joanna guides the team through a predictable release process without having to search through the page.
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Anna quickly reviews steps, owners, and artifacts to approve releases faster.
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Jamie keeps the process page clean and modular, so updates are easy and consistent.
Use Case Scenario (step-by-step)
Scenario: Jamie sets up a “Product Release Process” page with tabs for Overview, Step-by-Step Actions, Templates, and Roles & Responsibilities.
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Jamie opens the page in edit mode and adds a Tab Group macro.
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Inside the Tab Group, Jamie adds a Tab macro, gives the tab a title (e.g., “Overview”), and closes the macro editor. (Note: the tab title only appears after publishing.).
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Jamie enters the content below the Tab macro (process overview).
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To add more sections (e.g., “Step-by-Step Actions”, “Templates”, “Roles & Responsibilities”), Jamie adds another Tab macro beneath the prior content and enters the new content below it.
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Jamie publishes the page.
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The page now renders the tabs.
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If the team prefers a vertical navigation, Jamie edits the Tab Group and toggles “Display the tabs vertically.” (The editor preview won’t change; orientation updates after publishing.)
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Optionally, Jamie customizes the tab icon from the placeholder next to the tab name.
Outcome
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Joanna can direct teammates to the right section in one click, reducing confusion and hand-offs.
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Anna confirms steps, owners, and artifacts more quickly, thereby accelerating approvals.
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Jamie updates each tab’s content without page sprawl, improving maintainability.
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The company achieves better adherence to a single, visible process, resulting in less hunting, fewer errors, and faster releases.
Implementation Details
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Install app: Add Navitabs – Navigation Macros for Confluence from Atlassian Marketplace (Cloud).
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Create the page structure: One parent page (“Product Release Process”) that holds all content in tabs on a single page (Overview, Steps, Templates, Roles).
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Configure the Tab Group: In the Tab Group macro editor, choose horizontal/vertical orientation and tab design (previewed on the right).
Documentation
Additional content
How to Organize Process Management in Confluence Cloud